THE KILBRONEY RAMBLERS CONSTITUTION
The Club shall be known as The Kilbroney Ramblers.
AIMS AND OBJECTIVES
The aims and objectives of the club are:
To promote the physical, mental and social well-being primarily of the over 50 age group through hill walking.
To promote awareness of the environment and the need to conserve and protect the hills and mountains.
To promote the club and hill walking within the local community.
Membership of the club shall be open primarily to people aged over the age of 50, irrespective of race, religion or gender, who have paid the annual subscription, who have agreed to abide by the constitution and rules of the club, (which can be seen on the website), who are aware of and accept any risks involved in hill walking activities, and who agree to be responsible for their own actions and involvement.
Any person under the age of 18 is not eligible for membership of the club.
Membership fees will be agreed by the Committee and due on 1st January each year, or on the first walk the member takes part in thereafter.
All club monies shall be banked in an account in the name of the club, The Kilbroney Ramblers.
The Club's finances shall be used as instructed by the Committee.
The financial year of the club ends on 31st December each year, and a statement of accounts will be presented by the Treasurer at the AGM.
Any cheques drawn against club funds to be signed by any two of the four principal officers
The Committee shall be composed of four (4) principal officers, viz. Chairman, Vice-chairman, Secretary & Treasurer and six (6) ordinary members. The Committee shall be elected annually at the AGM, and shall manage the affairs of the club. Committee meetings shall be held at least twice a year on at least two weeks’ notice from the Secretary. A quorum shall consist of at least six (6) members.
The Committee may co-opt a club member for the rest of the term, to fill a casual vacancy.
All members of the Committee shall step down each year at the AGM but will be eligible for re-election, except that no person may hold the office of Chairman for more than five (5) consecutive years without an intervening period of at least one (1) year.
An honorary president may be appointed until their retirement from the club. This person will not be an ex-officio member of the committee.
If, for any reason, a Committee member needs to be removed, such member shall receive a hearing and the Committee shall be charged with removing the member by majority vote.
ANNUAL GENERAL MEETING
Three (3) weeks’ notice shall be given by the Secretary to members prior to AGM, which shall be held within 2 months after the end of the financial year.
At the AGM, Committee members shall be proposed and seconded, and voted onto the Committee by a majority show of hands.
A quorum at an AGM shall consist of twenty five (25) of the paid-up membership for the current year. In the event of there not being a quorum, the meeting shall proceed with all business matters but exclude changes to the Constitution. All other votes shall be by majority show of hands of members present.
EXTRAORDINARY GENERAL MEETING
An Extraordinary General Meeting shall be called by resolution of the Committee, or by six (6) members in writing, for any specific business, the nature of which shall be stated in the notice of meeting. Only such business shall be discussed at the EGM. Three weeks' notice of the meeting shall be given to the members by the secretary. Thirty (30) of the members must be present to form a quorum. Any vote must be passed by a majority of those members present.
AMENDMENTS TO THE CONSTITUTION
The constitution shall only be changed through agreement by majority vote at an AGM or EGM.
The club can be dissolved at an AGM or EGM by agreement of sixty percent (60%) of the total club membership.
In the event of the Club being dissolved, surplus finance remaining after the satisfaction of debts and liabilities shall be disposed of, in accordance with the members' wishes, to an organisation ie: mountain rescue or club with similar aims.
Any liabilities at time of dissolution shall be the joint responsibility of the committee.
This constitution was formally adopted at the Annual General Meeting
held on Friday 18th April 2014
and amended at the Annual General Meeting held on Friday 17th April 2015
and amended at the Annual General Meeting held on Friday 15th January 2016
and amended at the Annual General Meeting held on Friday 20th January 2017
and amended at the Annual General Meeting held on Friday 19th January 2018
Signed by the Chairman William Mitchell Date 19th Jan 2018